Access Levels - People

Owned by Victor Macko
Last updated: Jun 14, 2023
2 min read

List Permission

This permission allows users to list and view reports of people, including listing hours worked.
This permission does not permit access to viewing members details apart from those listed in reports (eg. names, phone numbers, positions, etc)

View Permission

This permission level allows a user to access operational information (ie. qualifications, report on events a person is rostered to, etc) which is associated with a person, but minimises access to any further personal information, beyond what is already available in the reports.

It both listing people & viewing reports, as well as viewing a basic version of a persons profile, as well as access to view other pages such as upcoming & previous events a person has attended, qualifications, service history, resources assigned, and action-items associated with the person.

This permission level does not include access to viewing;

  • Within a persons profile;

    • Address

    • Mailing address

    • Date of birth

    • Emergency contact details

  • Reports;

    • Emergency contact details (see note below)

    • Age report

    • Mailing list

This permission level does not inherit any other access levels.



Note: Emergency contact details are made available via the event roster page to the person-in-charge of the events a person is rostered to, as well as users whom has view-all permissions for those events (ie. to be able to use your emergency contact details if there is an emergency).

View All Permission

This permission encompasses viewing both the lists and reports of people, in addition to the ability to view all additional personal information, including their address, date of birth, emergency contact details, etc.
Unlike the 'view' permission, 'View All' does include information such as mailing address, phone numbers, emergency contacts, etc.
This permission level also inherits the following other access levels;

  • View

Modify Permission

This permission encompasses adding, modifying and removing people.
This permission level also inherits the following other access levels;

  • View

  • View All



Additional permissions

For those people whom can modify records, the following permissions are also available to utilise.

Security

  • Enable/disable accounts

  • Reset passwords

  • Impersonate accounts

Human Resources

Gives access to view & edit HR related information, such as;

  • Setting a persons employment-basis (eg. full-time / part-time, etc)

  • Setting a persons manager & department

  • Setting a probationary period end-date & the date of their next performance-review

  • HR Reports

Payroll

Gives access to;

  • View & manage payroll related information for people, such as a persons pay-rates, their bank information, etc

  • View timesheets and expenses

  • Process payroll - send/export timesheets & reimbursements to your accounting system (if any is setup)