Allocating resources

Short term allocations can be used where a resource might be used and isn't available to be allocated to an event over that time.

Some examples of this might be for:

• Maintenance (eg. if a vehicle is broken down, or is being serviced)
• Being assigned for someone to use over a number of days (a short-term basis)
• When it has been assigned for another activity or task other than an event which is added to the system

To add in short-term allocations, first view the resource and then click the 'Add short-term allocation' link at the bottom of the page. From there, complete the required information, including the dates & times it will be unavailable for, as well as the contact details for the resource during that time.

If you have a resource which will always travel with a certain person (for example, a laptop that is given to a staff member for work), you can allocate that resource to a person.

This is done by editing the resource's details page, and selecting the appropriate option under the 'Allocated to' section

When a resource is allocated to a person, the resource will automatically appear under the 'Resources' section of any events that the person is rostered to.

De-allocating resources

To de-allocate a resource from a person, navigate to the "edit resource details" page for that resource and select "No allocation" under the resource's location options.