Within each event, you can set the minimum and maximum number of staff each event should have (if any). For example, one event might have a minimum of 2 people required, and no maximum. Another event might have no minimum, but no more than 10 people should attend.
You can also set minimum and maximum staffing levels on a per-position basis, so whilst your event might have a minimum of 5 people, of those should be supervisors, or be assigned to another particular position.
A standard entry labeled 'General (no specific position)' is included which represents all positions which don't have a specific min/max number of staff specified - eg. anyone who isn't a Supervisor or First Aid Staff in the table below)
Staffing requirements for events can be set for;
- Each position you would like to assign staff to
- For specific time-periods (eg. 2x Supervisors from 10am - 1pm, with 3 more supervisors needed from 1pm - 4pm)
- For specific posts (eg. 10x First Aid Staff are required at the Stage, with 3x First Aid Staff needed at Gate A, and 2x First Aid Staff needed at Gate B from 10am - 12pm (only for Gate B).
For example, the staffing requirements for one event might be;
| Position | Minimum | Maximum |
|---|---|---|
| General (no specific position) | 10 | 15 |
| Supervisors | 2 | 2 |
| First Aid Staff | 1 | Nil |
| Total | 13 | 17 |
Another event (eg. a meeting) might have the following different staffing requirements;
| Position | Minimum | Maximum |
|---|---|---|
| General (no specific position) | Nil | 30 |
| Note-taker | 1 | 2 |
| Chairperson | 1 | 1 |
| Total | 2 | 33 |
Note - In this example (table 2), 'General (no specific position)' refers to anyone rostered to a team or position which isn't one of the following; 'Note-taker' or 'Chairperson' ... eg. 'Participant' would be counted towards any minimum or maximum number of people specified in the 'General (no specific position) entry' in the table.
Events shown on the calendar and lists will be colour coded to reflect their current staffing requirements - generally events shown in blue still require staff (eg. at least one of the requirements hasn't been met (eg. a note-taker is still required).
Whilst you can still roster more staff than the maximum number allows, the system won't allow any more expression of interest submissions once the maximum number of staff has been met.
Setting Staffing Levels
Accessing this area can be done when creating the event or through the already created event page by clicking on 'Staff Required' in at the bottom of the 'People' area (see image below).
