Min/Max Staffing Levels

Within each event, you can set the minimum and maximum number of staff each event should have (if any). For example, one event might have a minimum of 2 people required, and no maximum. Another event might have no minimum, but no more than 10 people should attend.

You can also set minimum and maximum staffing levels on a per-position basis, so whilst your event might have a minimum of 5 people, of those should be supervisors, or be assigned to another particular position.

A standard entry labeled 'General (no specific position)' is included which represents all positions which don't have a specific min/max number of staff specified - eg. anyone who isn't a Supervisor or First Aid Staff in the table below)

For example, the staffing requirements for one event might be;

Another event (eg. a meeting) might have the following different staffing requirements;

Note - In this example (table 2), 'General (no specific position)' refers to anyone rostered to a team or position which isn't one of the following; 'Note-taker' or 'Chairperson' ... eg. 'Participant' would be counted towards any minimum or maximum number of people specified in the 'General (no specific position) entry' in the table.

Events shown on the calendar and lists will be colour coded to reflect their current staffing requirements - generally events shown in blue still require staff (eg. at least one of the requirements hasn't been met (eg. a note-taker is still required).

Whilst you can still roster more staff than the maximum number allows, the system won't allow any more expression of interest submissions once the maximum number of staff has been met.

Equivalent positions

There may be instances where your event will require staff in certain positions - eg;

This works well if staff are assigned to those positions, however there is sometimes occasions where a staff member might need to be rostered based on their skills (and also may need to be invoiced/have payroll applied under different rates), however you wouldn't want to edit the event requirements each time this happens - eg;

The event requirements are as follows;

In this example, Sarah has all the skills and qualifications to work as a 'Medic', but would like to be be rostered as a 'Doctor' (she also meets those requirements).

To achieve this, the 'Medic' event team/position should be setup as follows in the 'Equivalent teams/positions' box;

When setup in this way, people whom are rostered as 'Advanced Medic' and 'Medic (Paramedic)' will count towards the event-staffing requirements (such as in the above example of requiring 3 medics).

Example 2;

The event has the following requirements;

The following people are rostered;

As there are enough people rostered to satisfy both the 'Advanced Medic' and the 'Medic' positions, the event will be shown as being adequately staffed (with no further staff required).