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Before
During
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Before the event is run, a number of things happen;
- The event is confirmed (if it isn't already)
- Staff/Volunteers are contacted & rostered
- Event is invoiced (if required)
- Resources are assigned
The event could also be changed prior to the event starting to;
- Cancelled
- Postponed
During
The staff/volunteers rostered arrange for pickup of the resources assigned, attend the event for the hours rostered. Some resources may be used, and items purchased for the event which will need to be reimbursed once the event has been completed.
After
Once the event is finished, hours your staff worked are confirmed (either by the event person-in-charge), and feedback is received from the person in charge of the event. At this stage the event is also automatically archived.
Any expenses which have been incurred by your staff are also entered at this stage and sent for reimbursement when payroll is processed.
If you have selected a client for the event, they are also emailed a thankyou note, and given the opportunity to leave feedback for you to review at your leisure. These client emails can be disabled by editing the client details and setting 'Send post-event feedback requests' to 'No'. This feedback is then forwarded to any staff specified in the 'Post-event information recipients' area within the 'Site configuration' page.
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