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A “default” rate card is used which contains the event teams/positions which are setup, along with the corresponding billing rates which are applied to each (this can also be setup via the ‘Event teams/positions’ area).
Applying Rate Cards
Additionally, rate-cards can be setup and associated to;
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If none are found, the defaults rates are used (from the Event rate card first, if any is set, followed by checking the client & group, etc).
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Where can they be setup?
Rate cards can be setup in the ‘Configuration’ page, either in the ‘Billing rates’ popup box, or by clicking ‘Rate cards’ next to the ‘Billing rates’ button along the bottom of the page.
Billable Items
Items/consumables can be setup with billing rates as well, allowing them to be included in the final invoice if they’re used at the event (ie. if more expensive consumables / equipment is used, these will be added to the invoice).
As an example, the following items will be included in the invoice, at the rates specified (ie. Panadol at $0.50 for each given out at the event).
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Typically this could be used for more expensive items which cannot typically be incorporated into a standard fee for staff attending the event (ie. if something costs you $50 each time it’s required at an event, you may opt to have it added to the invoice each time it’s used).