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Hours worked outside of events (eg. filing paperwork, cleaning vehicles, etc) which isn't related to particular shifts at events can be noted down as administration hours. Normally managers would enter any administration hours worked on behalf of their staff, although some staff can also be given permission to add any administration hours themselves (eg. if they frequently do work of that nature).

Adding administration hours for your staff/volunteers

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To add administration hours for a particular staff member or volunteers, first view their details page, and select 'Admin Hours' from the 'Roster & Hours' dropdown-box at the top-right of the page. A calendar will be displayed showing any existing administration hours which have been entered - click on one of the days to add another entry.

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There are a number of ways staff can be given access to add in their own admin hours;

• Based on the permission profiles assigned

• Based on a role they hold

• Via their profile (in the 'admin hours' area)

Based on the permission profiles;

To setup access based on permission profiles which are assigned, first add/edit a profile, and select one of the following options as required;Image Removed

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See the approvals page for more information on entries requiring approval.

Access allow staff to approve/manage admin-hour entries by selecting one of the last 3 options above;

• Add own (approval required) & approve others;
  This lets the user add their own entries (which will need to be approved by someone else), as well as approve entries by other users
  
  

• Add own & approve others
  This lets the user add their own entry (which does not need to be approved), as well as approve 'unapproved' entries by other users
  
  

• Add own, approve & manage others
  This lets the user add their own entry (which does not need to be approved), as well as approve 'unapproved' entries by other users, and edit entries, both for themselves and other users
  When a user has this permission, the user will be able to view the admin hours of people in the groups the user has permissions for, and edit any associated entries shown.

Based on a role they hold;

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You can also specify a list of people whom have this access via the 'Configuration' page in the 'Settings' menu, and allow people with certain roles to have automatic access to adding their own access.Image Removed

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Broader access

You can more broadly give permissions to everyone in a group access to add their own admin hours by changing the configuration, which is available within the 'Self service' settings (at the bottom of the 'People' tab in the configuration page).

This can be set to either;

• Only managers & people specified below

  • Only people with 'Modify' permissions to people in any of the groups they're part of can add administration hours to their profile & the profiles of people they're able to modify

  • Anyone whom is specified in the list can also add admin hours to their own profile

• Anyone

  • Anyone whom can login to the system can add administration hours for themselves

Payroll

Admin hours can be included in the payroll for those staff whom are being paid for hours worked.

To do this, you'll need to set what pay-rate should be paid for admin hours. This can be done a number of ways;

1. Individual types (of admin hours) can be setup with a payroll rate. (Eg. when only certain types are paid, or paid at different rates)

2. A default rate for admin-hour-types can be used when no specific per-type rate is set (eg. when a standard rate for all admin hours is paid ... but can still allow certain types (eg. staff meetings) to be paid at a different rate)

3. The staff members standard rate can otherwise be used (where neither of the above is set). Different rates can still be used for certain types of admin hours.

Depending on your business requirements, you may only want to have hours for certain admin-hour types processed via payroll (eg. meetings might be not be paid, whilst servicing the vehicles is paid). In this case, set the 'When should admin hours be paid?' to 'Only where pay-rates are set'.

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