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Archived records do not count towards the number of 'active' users you are billed for (eg. if you have 40 'active' staff, and 25 archived staff, only 40 will be counted for billing purposes.
Un-archiving a person
To un-archive a person (eg. if they decide to become a volunteer or staff member again), you need to edit their details and set their status to 'Active'. Once saved, they will be able to resume logging in to the system if they previously had access to it, and can be rostered to events, included in messages sent and so-forth.
As they will have the same permissions as they did when they were archived, you will need to check any access you have given them to ensure it is still what should be in-place, given their circumstances may have changed (eg. they might be in a new position, new area of your organisation, etc).
Placing someone on-leave
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